Policies, Procedures and Rules

POLICIES, PROCEDURES, and RULES for the 2019 OMFRC Competitions
(Edits: pending)

All Forms and Additional Information may be found on this Official Website.

In an effort to improve upon the overall Competitions experience, the following “Policies, Procedures, and Rules” contain some changes from previous years. Many of these changes are a reflection of the direct input received from St. John Ambulance volunteers and staff from across the province.

1.Team Composition

Participation in the Ontario Medical First Response Competitions is open to:

  • SJA Community Services Medical First Responder (MFR) Members
  • SJA Community Services Search and Rescue (SAR) Members
  • SJA Campus Response Teams (CRT) Members
  • SJA Car Seat Technicians
  • SJA Therapy Dog Members (competing Therapy Dog members are not permitted to bring their dog(s) with them during the competition)
  • SJA Adult Members
  • SJA Youth Members

Teams entering these Competitions must be comprised of (4) four competitors who meet the requirements as specified in this document. In addition, teams may include an optional spare competitor (see below) who meets the same requirements.

All competitors must be bona fide members of St. John Ambulance. Competitors must be registered members of the Unit for which they are competing. Transfer of membership between Units for the purposes of competing is not permitted. Proof of membership may be required prior to (Registration Form) or, on the day of the event.

The specific definition of what constitutes a Unit, due to an extenuating circumstance, will be at the sole discretion of the Ontario Council Competitions Committee Chair based on the situation presented at the time of a Team Registration is being made.

2. Team Registration

All forms and documents are found on the official Competitions website and may be downloaded for either electronic or hard copy submission. Teams eligible for registration must have placed either 1st or 2nd place on the March 2, 2019 Zone Competition or by invitation by the Chairman of the Provincial Competition Committee, based on Provincial Competition scheduling and/or a team’s ranking across the Province.

Deadline for registration are:
  • February 2, 2019: Submission of Intent to compete and deposit by the eligible teams for Zone/Regional Competitions.
Late submission and/or incomplete forms/documents may disqualify a team from competing.
NOTE:
  • Competing Therapy Dog members are not permitted to bring their dog(s) with them. Compliance with all registration requirements including the correct completion and submission of all forms The decision of the OMFRC Committee Chairperson is final and binding Successfully registered teams will be notified following the closing date for team registration. If additional time is required by a team due to transportation, accommodation, etc. requirements, the OMFRC Committee Chairperson should be advised of such logistical concerns through Ontario Council office and, if possible, an extension, may be granted.

Teams are encouraged to identify additional volunteers such as casualties, Judges, and Casualty Simulators. This is not a requirement of registration. Names and contact coordinates (email address(es), telephone number(s), home/mailing address, etc.) are to be forwarded to the Ontario Council office and, if selected, these volunteers will be provided with the necessary documentation for their participation.

For the Zone Competition
  • All documentation will be submitted to the Zone Competitions Task Group.
  • The number of teams a Community Services Unit may submit in each Competitions Category will be determined by each Zone Competitions Task Group.
Deadlines are:

  • For the Zone Competition, team registration by the eligible teams
  • Zone Team Registration Deadline: February 7, 2019
  • Date of Zone competition: Saturday March 2, 2019
For the Provincial Competition
  • All documentation will be submitted to St. John Council for Ontario.
  • Teams eligible for registration must have placed either 1st or 2nd place on the Zone Competition; or by invitation by the Chairman of the Provincial Competition Committee, based on Provincial Competition scheduling and/or a team’s ranking across the Province.
Deadlines are:

  • TBA: For the Provincial Competition, submission of Intent to compete and deposit by the eligible teams.
  • Date of Provincial Competition: Saturday, May 25, 2019

Late submission and/or incomplete forms/documents will disqualify a team from competing.  If time permits, teams may be contacted in an effort to correct incomplete forms or documents.   NO extension to the final submission date will be permitted regardless of the cause(s).

For the Zone Competition
  • Compliance with all registration requirements including the correct completion and submission of all forms
  • The decision of the OMFRC Committee Chairperson is final and binding
  • Successfully registered teams will be notified following the closing date for team registration. If additional time is required by a team due to transportation, accommodation, etc. requirements, the OMFRC Committee Chairperson should be advised of such logistical concerns through Ontario Council office and, if possible, an extension, may be granted.
For the Provincial Competition
  • Final registration acceptance is at the sole discretion of each Zone Competitions Task Group and will be based upon, but not limited to:
  • Number of teams per geographical area so as to ensure the largest possible representation from all regions of the Zone
  • Maximum number of teams permitted due to logistical requirements
  • Compliance with all registration requirements including the correct completion and submission of all forms
  • The decision of the Zone Competitions Task Group is final and binding
  • Successfully registered teams will be notified following the closing date for team registration.  If additional time is required by a team due to transportation, accommodation, etc. requirements, the Zone Competitions Task Group should be advised of such concerns and, if possible, an extension, may be granted.
  • Teams are encouraged to identify additional volunteers such as casualties, Judges, and Casualty Simulators.  This is not a requirement of registration.  Names and contact coordinates (email address(es), telephone number(s), home/mailing address, etc.) are to be forwarded to the Zone Competitions Task Group and, if selected, these volunteers will be provided with the necessary documentation for their participation.
03. Spare Competitors

Teams may (highly recommended) include a spare competitor.  Spare competitors must be registered at the same time and on the same form as the competing team. Substitutions (using the team’s registered spare competitor) may be made prior to the morning of the event by notifying the Ontario Council office.  On the morning of the event, substitutions (using the team’s registered spare competitor) may be made at the registration desk.  Once the competing teams are sequestered in their secure holding area(s), substitutions (using the team’s registered spare competitor) may be made only under extenuating circumstances and only with the approval of the Ontario Council Competitions Committee Chief Judge.

i. Spare competitors will remain sequestered with their teams throughout the event.

ii. A competitor who has been replaced by the team’s spare after the event has commenced will be escorted from the secure holding area(s) and will become a member of the spectator gallery.

iii. Use of the team’s registered spare competitor will not be permitted to correct any breach of these rules which occurs prior to the start of this event or is identified during the event. Extenuating circumstances, once the event has commenced, will not include a competitor’s disqualification due to a breach of these rules

iv. The specific definition of what constitutes an extenuating circumstance will be at the sole discretion of the Ontario Council Competitions Committee member based on the situation presented at the time of the request being made.

v. Authorized use of the team’s registered spare competitor during a Zone Competition does not change the composition of the team registration of members should the team advance to the Provincial Competition.

04. Coaches

Coaches are encouraged to be with their teams during the briefing session. Following that, and once the competitors have been sequestered in their secure holding area(s), team Coaches may choose to:

a. stay sequestered with their team and accompany them to the various scenario sites. While accompanying them to the scenario sites, however, Coaches will not be permitted to communicate with their team members until they return to the secure holding area. If at any time throughout the competition the Coach decides to leave the secure holding area, he/she will become a member of the spectator gallery and not be permitted re-entry to the secure hold area.

OR

b. be a member of the spectator gallery. Coaches will not be permitted entry into the secure holding area at any time throughout the competition nor will they be permitted to communicate with their team in any manner until the conclusion of the event.

05. Competition Categories
CATEGORIES AGES QUALIFICATIONS
Youth Eleven (11) to Fifteen (15) years of age in the year of competition** Standard First Aid
Adult Standard Sixteen (16) and over as of 2Mar2019 Standard First Aid
Adult Advanced Sixteen (16) and over As of 2Mar2019 Advanced Medical First Responder Level I
Adult Professional Eighteen (18) years of age, or older, as of 2Mar2019. The composition of an Adult Professional team must include at least one competing Health Care Professional or Emergency First Responder Professional in the make-up of the competing team at all times.
The team would be disqualified from competing, should it lose this composition (should a team member withdraw making, in effect, an AMFR team.).
The remaining team members and/or the (optional) spare must be Health Care Professionals, Emergency First

Responder Professionals, or adults qualified to the Advanced Medical First Response level.
Community Service Units shall only be allowed to register one Adult Professional team comprised of a single Professional member.

(Policy change as of December 5, 2018)

** Allowing any youth member turning eleven (11) and having been fifteen (15) within the year of competition to compete within the Youth Category.  Noting that the Youth Category will be assessed and designed based on the standard of  Standard First Aid.

i. Competitors may be required to produce proof-of-age and/or certification either prior to (Registration Form) or, on the day of the event and shall not hold certification higher than the category permits.

ii. Competitors under the age of (16) sixteen as of the day of the event WILL REQUIRE parental/guardian consent to participate and MUST BE accompanied by their Youth Leader who may be required to produce the parental/guardian consent forms at the time of registration on the day of the event.

iii. “Health Care Professional” includes anyone licensed or registered by a professional health care body or College.

iv. “Emergency First Responder” includes anyone (full-time, part-time, volunteer) who is a firefighter, police officer, paramedic, military medic, mine rescue technician, or industrial first aider.

06. Standards

The official reference for the Youth Category and the Adult Standard Category will be all material found in the St. John Ambulance – First Aid Reference Guide text. Resuscitation will be evaluated at CPR Level C.

The official reference for the Adult Advanced Category and the Adult Professional Category will be all material found in the St. John Ambulance – First Aid Reference Guide text and the St. John Ambulance – Medical First Responder Student Manual. Resuscitation will be evaluated at CPR Level HCP.

Any supplements to either of the above, printed and in use two or more months prior to the event, may be used as the standard upon which the first aid scenarios are based and judged.

The competition will be conducted in English.

07. Equipment and Supplies

For the Zone Competition
Competing teams are required to supply their own first aid kits (two kits per team):

  • Youth/Adult SFA Teams equivalent to Industrial Kit #3;
  • AMFR/PRO Teams equivalent to two Trauma Bags**
  • ** as an Interim measure, OMFRC Trauma Bag ‘kit list’ will use York Region Branch Community Service’s Trauma Bag check sheet, with their permission, until further notice as the basis of what a Trauma bag may contain. Trauma bags shall not contain additional supplies beyond this check sheet.
  • AMFR/PRO Teams – two kits per team – permits up to Two Trauma Bags and up to Two Oxygen Kits to be used by a team; their contents no to exceed the lists provided.
Competitors are not permitted to carry on their person any first aid equipment or supplies.  All first aid equipment and supplies must be contained in the team’s first aid kits.
Competing teams must ensure that they have a sufficient supply of authorized supplies and equipment so as to be able to restock their first aid kits between competition scenarios.
Competitors may only use:a. the first aid equipment and supplies found on the authorized kit lists (Patient Care Form – PDF)

b. (at the discretion of the Judges) any equipment, supplies, materiel, etc. found in or around the first aid scenario site

c. AMFR/Professional team member participants may bring and carry their own stethoscope (optional).

d. Team member participants may wear a personal ‘scissor holster’ which may only contain: 1 pair of scissors, 1 Penlight, 1 Pen, 1 Clamp.

For the Provincial Competition
Competitors will not be permitted to use their own first aid supplies or equipment.
On the morning of the event, competitors will be provided the opportunity to familiarize themselves with the issued supplies and equipment that may be used in the first aid scenarios.
Competitors may only use:a. the first aid equipment and supplies provided to them on the day of the event

b. (at the discretion of the Judges) any equipment, supplies, materiel, etc. found in or around the first aid scenario site.

c. AMFR/Professional team member participants may bring and carry their own stethoscope (optional).

d. Team member participants may wear a personal ‘scissor holster’ which may only contain: 1 pair of scissors, 1 Penlight, 1 Pen, 1 Clamp.

Authorized list of equipment and supplies that each competing team’s Industrial #3 first aid kit may contain:

Ontario Kit
#3
QTY
Description
48
Adhesive Bandages Box-Assorted 16 pieces
1
SJA-First Aid Pocket Guide
12
Triangular Bandages, 102 x102 x 142 cm, each
24
Assorted Safety Pins, 12 pieces/bag
2
Cloth Tape, 2.5cm x 4.5m
48
Gauze Pads, 7.5 cm x 7.5 cm, 6 pieces/box
6
Compress Bandage, 10 x 10 cm, each
8
Gauze Roll, 5cm x 4.5m., 4 pieces/box
8
Gauze Roll, 10cm x 4.5m., 2 pieces/box
3
Wooden Splints, 5 x 24cm
3
Wooden Splints, 5 x 32cm
2
Splint Padding, 12.5 x 22.5cm, 1 piece/box
12
Gauze Roll, 2.5cm x 9m, 12 pieces/box
1
Disposable Nitrile Gloves, Powder Free, Large, 1 pair/bag
1
CPR-Aid Rescuer Device, Single Use
1
Plastic Emesis Basin, 23cm, 500ml
1
Black Handle Universal Scissors, 15cm
1
Economy Forceps, 9cm
1
Foil Emergency Blanket (to be added to base kit)
OXYGEN KIT (AMFR and Pro teams only)
QTY
Description
1
Oxygen Cylinder
1
oxygen cylinder key
5
partial non-rebreather masks
5
Nasal cannula
1
bag-valve mask
1
each size oropharyngeal airways
1
each size nasopharyngeal airways
1
airway lubricant
1
V-vac with canister and adapter kit
1
Blood Pressure cuff
1
Stethoscope
08. Casualties

As required by the first aid scenario design, casualties will be made-up using casualty simulation theatrical make-up and other supplies. While casualties are briefed on the symptoms that they are expected to portray, variations may occur and under such circumstances the Judge(s) will intervene and advise the competitors.

The age and gender of the casualties will be matched to the requirement of the first aid scenarios as best as can be achieved. Any variations will be communicated to the competitors by the Judge(s) at the start of each scenario.

During a first aid scenario, a competitor may be designated as a casualty (in addition to the simulated casualty provided). Under such circumstances, the (casualty) competitor must follow the directions of the Judge and not assist their fellow competitors in any manner other than as allowed for by the first aid scenario design.

09. Clothing
  1. Competitors are required to wear their St. John Ambulance work-dress uniform while competing.  Individual team uniforms are not permitted.
  2. First aid scenarios may take place in outdoor (regardless of weather conditions) and/or indoor environments.  Competitors must ensure that they have appropriate clothing (with them at the time of registration) for the weather conditions on the day of the event.
  3. Competitors will not be permitted to wear or carry anything other than their personal clothing.  Competitors are not permitted to have in their possession, at any time throughout the event day, any communications devices such as, but not limited to:  cellular telephones, computers, two-way radios, etc.
10. Scoring

i. Competitors will be judged based on their application of the principles of first aid treatment.

ii. Competitors may also be judged on other skills and knowledge such as, but not limited to: appropriate risk-taking, critical thinking, ingenuity, leadership, improvisation, team work, etc.

iii. In the event of a tie between teams, a tie-breaking procedure will be followed under the supervision of the Ontario Council Competitions Committee member present.

11. Procedures

i. On the day of the event, all competitors must be signed-in at the registration desk and ready for their briefing by 08h30 (Zone Registration times may be altered to suit specific Zone). Those arriving after this time, at the discretion of the Chief Judge, may be permitted to participate but will not be eligible for any awards.

ii. Competitors must be prepared to be sequestered in a secure holding area for the duration of the event following their morning briefing session. They are encouraged to bring reading materials, playing cards, games, etc. for use during periods when they are not actively competing. Remember, communications devices, including all electronic devices (laptop computer, cellular telephone, BlackBerry, tablet, e-reader, etc.), are not permitted

iii. Competitors must have all their personal clothing with them in the holding area (uniform, outdoor clothing, etc.)

iv. Competitors must have personal items such as medications, etc. with them in the holding area.

v. Competitors are not permitted to communicate in any manner with spectators, coaches, judges, casualty simulators, etc. following their morning briefing session. During the first aid scenarios, however, competitors are encouraged to speak in a loud and audible voice so as to be heard by their judges; but not so loud so as to be disruptive to other competitors.

vi. During the first aid scenarios, judges may ask for clarification if the competitors’ actions are not readily understood. Judges will not, however, provide any additional information to competitors nor answer any questions except as allowed for by the scenario design.

vii. At the conclusion of the first aid scenarios, space will be provided for all participants to change into suitable clothing for the awards banquet.

12. Outcomes

i. Failure to comply with any, or all, of the above rules may, at the discretion of the Zone Competitions Task Group and/or the Ontario Council Competitions Committee member, require that a competitor or team be disqualified from competing in this event.

ii. Teams and/or competitors who have been disqualified will be required to leave the secure holding area(s) and will become members of the spectator gallery.

iii. Teams and/or competitors who have been disqualified are not eligible to receive any awards.

iv. Depending on the severity of the breach to these rules, competitors who have been disqualified may, on the recommendation of the Zone Competitions Task Group and/or the Ontario Council Competitions Committee member, be barred from competing in future Ontario Medical First Responder Competitions.

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